Movers, shakers, makers of good things that happen – however we refer to them, we cannot emphasize enough just how important our fundraisers are to Band Together. You see value and purpose in our mission and support us like the true rock stars you are: you ask targeted donors and court them along the way, not just for one event but with the goal that sponsors will want to come back for more. Our support team, from admins to nonprofit partner to communications team will make the process painless, rewarding and fun.

Are you a mover of mountains or a ‘band’-tastic organizer? Do you laugh in the face of shhweatiness and smile while you hurdle adversity? Can you procure merchandise and services with “resourcefulness” (your good looks and sweet talkin’) in order to save an almighty dollar?

• Pre-event needs: coordinate ‘rentables’ like tents, risers, tables, and trash cans.
• Day-of needs: stage set- up, barricade placement, tables and tent set up for entrances. Act as runners and manage setup and breakdown.
• Night-of needs:
• Volunteers to work the general admission entrances
• Check photo ID’s
• Sell tickets
• Volunteer Ambassadors
• Escort VIP guests from entrances to the VIP tent
• Upsell VIP tickets to guests as they arrive

Volunteers at entrances will pass out cards with information about the charity, silent auction, band schedule, food and beer availability and event layout.

Are you connected to lots of retailers or not afraid to ask every place you shop for a donation? Are you comfy in a high energy, fast-paced compact area with voracious bidders trying to outbid each other as the clock strikes 10PM? Can you take charge with a smile on your face?

Band Together’s silent auction has a compounded growth rate of an astounding 98% over the last 5 years. It includes 200+ items from athletic tickets, gift certificates and vacation homes weekends to wine tastings, art, and travel.

• Pre-event needs: solicit items for donation; consider creative packages like tickets to a basketball game accompanied by an autographed ball, dinner for 4 and a limo ride.
• Day-of needs: Display items appropriately so that bidders can make bids without having to ask a lot of questions.
• Night-of needs: answer questions, deliver correct merchandise and close out winning bidders with credit cards.

Are you the person that your friends count on to be your wingman/woman? Are you an extrovert unafraid to talk to anyone? Can you pleasantly and humorously ask event goers to buy $5 raffle tickets? Can you nudge folks into helping the cause just a little bit more and do so with a genuine smile? Can you stave off rejection in an upbeat manner?

The raffle committee is responsible for selling $5 raffle tickets prior to the event and the night of the event for three autographed guitars from the featured bands.

The night of the event, you’ll be asked to take one of the guitars and canvas certain areas and sell $5 raffle tickets with another extrovert for a specific shift. You’ll be responsible for the tickets sold and money collected. This committee works closely with the Silent Auction committee. It is a great opportunity to work the event while interacting with the crowd!

Is event planning your middle name? Do you pre-write your holiday greeting cards before sweater weather arrives? Do you have attention to detail and an eye for style? Are you task–oriented? Do you enjoy interacting with those who are “very important”? Are you absolutely ok with picking up empties, or a plate full of pasta off of the ground?

VIP guests are comprised of our corporate sponsors and individuals who have paid ~$150 per ticket to be a part of an exclusive/networking area. The VIP area is roped off with a great view of the stage, private restrooms, complimentary food hosted by high profile restaurants around town as well as beer and wine.

• Pre-event needs: secure items needed to create a quality experience (tables, table cloths, lighting, accoutrements, etc.).
• Day-of needs: set up VIP area to create an experience for guests with clean area, lighting, tables, tents, & a raised stage.
• Night-of needs: greet guests at the VIP entrance, help keep the VIP area clean and food/wine replenished.
• Pre-event: organize and assess where all items need to end up after Elvis has left the building.
• Post-event needs: Inventory assets. Organize and put everything in correct bins. Separate merchandise such as table cloths for dry cleaning, fold tables and chairs, place silent auction items that didn’t get taken home in a secure location.

Much like a well played bar chord, the feel good vibes of a BT concert resonate long after the show. We aim to keep that note ringing by thanking the folks who helped make it all happen. So, are you conscientious? Do you dig spreadsheets? Are you organized enough to mail 100 varying thank you notes with tax information to sponsors? Do you mind delivering recognition gifts and returning sponsor banners, even though you get tax credit for mileage?

Although most of the work involved with the follow-up committee happens after the event, it truly is one of our most important committees. We always want to personally thank our corporate sponsors and those who have helped make the event a success. Thank you notes, plaques, photos, banner return and other items need to be written, designed and delivered.

Volunteers on the follow-up committee should be familiar with the event and be able to express thanks to the list generated by the Band Together board and steering committee. Many Follow Up volunteers work on other committees.

Are you going to be available and sober enough to work for about 1 hour at 11:15PM? Can you organize all of our physical assets without breakage? Do you mind shimmying up a wall to pull down banners lovingly?

It’s always fun to throw a big party, but clean up comes with the territory.

Important Bonus Note: beer cans and non-Band Together owned things will be managed by a professional cleaning crew.

Do you have a handle on the charity scene? How about the music? What about live concerts and similar events to Band Together (Shakori Hills Music Festival, Hopscotch, Sparkcon, even First Fridays, etc.). Do you have experience managing media? Do you love writing? Do you have design skills or a promotions background? Does “SMM” stand for something recognizable?

Action items: Spread the word by passing out hand bills in offices and at similar events and posting flyers in retail locations and corporate offices. Negotiate with media outlets. Help us write copy for newsletters, design posters, and generally promote the show in traditional and innovative ways.

Were you the kid who ran a lemonade stand – then ruthlessly took over your next door neighbors lemonade stand? Did you have your neighborhood “on lock” when it came to Girl Scout cookies sales? Not afraid to hit all of your co-workers up for a ~$22 sale for a great cause and event?

Ticket sales cover event expenses. We need help selling tickets BEFORE the event in a grassroots effort.

Bonus: we always have a great incentive/prize for the person who sells the most. Winners usually sell 40 tickets so winning is attainable.

Are you uber-personal and have a knack for organizing misguided spreadsheets? Our Volunteer Leadership Coordinators are people who will welcome new kids to the group, assess volunteer interests and talents and get folks involved in Band Together opportunities. Coordinators also help develop volunteers into leadership roles and gather feedback from them to strengthen our efforts.

There are year round volunteer opportunities but the girth of work occurs 10-12 weeks leading up to the main event, typically a Saturday in late Spring. Volunteer Coordinators manage main event volunteer training and all day-of volunteer activities. Day of volunteers are approximately 100 strong. We are also proud to say that we have had only 2 no-shows in the last two events!

Interested in leading, mentoring, organizing and welcoming….essentially being a key face of our organization? Please let us know!

Can you take little to no budget and create a solid event experience? Are you connected to musicians who are willing to play just because? Do you know social establishments who can house up to 250 people on a weekday (7-10PM) in a semi-private setting?

Check out: http://bandtogethernc.org/events/after-work.aspx and let us know if you’d like to help with our monthly social: Good people. Music. No covers or asks for money. Ever.

Can you use a calculator with your eyes closed? Are you meticulous, to the penny, about budgeting? Are you a CPA who likes to party at least a little? Do you dream about how cool spreadsheets are? (If you answered “yes” to that last question does it worry you?) If so, we need your help!

Band Together is a pass through agency in that 100% of the dollars we net, go directly to the partner charities we select to fund each year. However, we have a secondary mission that ties into the Arts. We support the music. And we need grant writing help to generate capital to help us with the goal of supporting music in The Triangle. Have some ideas for outlets and grant writing experience? Bring it awn.

Our “Last Band Standing” event helps us with our goal to support local music. First with our support talent and second, we hope the event will grow, and possibly help our area’s music programming in the public school system. We need event coordinators, promoters, music lovers, idea mavens, “ticketeers”, and more.

Do you ever get a BT After Work Social Hangover? Hangover symptoms happen after a night of hanging out with a fabulous crew of people, celebrating the great work that Urban Ministries is doing to help Wake County’s underserved residents and getting incredibly inspired about the BIG BT event in late spring. Social hangovers can hit sometime after lunch the next day when you realize you will have to wait another month to see these folks again. And while you want to get even more involved in BT and in volunteering in the community, you aren’t quite sure how. Never fear, we found your cure! Become a Band Together Roadie! Roadies like you represent volunteers, the heart of BT, and 2012 will welcome our inaugural crew of them!

As a Roadie you will have the opportunity to:

• Volunteer monthly at local non profits and represent Band Together
• Help out at Band Together events like Last Band Standing and Casino Night
• Get to know other Roadies at Band Together After Work Socials and other BT events AND
• Work to make the BIG event in late spring be the most successful BT endeavor, ever!

How do I become a Roadie?

Great question and the answer is simple, sign up HERE to be on our volunteer listserv so we can keep you updated on upcoming volunteer opportunities. Feel free to email Kavita Hall at bandtogethervolunteers@gmail.com if you have any questions.

Thank you for everything you do in helping Band Together Raise Awareness and Raise the Bar. We look forward to working with you!